Temporary Purchase Ledger Clerk

Key Responsibilities for the Purchase Ledger Clerk

The primary responsibilities of the Temporary Purchase Ledger Clerk will include, but are not limited to:

• Invoice Processing: Processing a high volume of supplier invoices, credit notes, and staff expenses accurately and efficiently.
• Matching and Coding: Performing 3-way matching of invoices to purchase orders (POs) and goods received notes (GRNs), and accurately coding overhead invoices to the correct ledger accounts and cost centres.
• Payment Runs: Preparing and executing weekly/monthly payment runs (BACS, cheques), ensuring all payments are correctly authorised and made on time.
• Reconciliations: Performing monthly supplier statement reconciliations and resolving any discrepancies promptly.
• Query Resolution: Investigating and resolving all purchase ledger and supplier payment queries, communicating professionally with both internal departments and external suppliers.
• Data Maintenance: Setting up new supplier accounts and accurately maintaining existing vendor details within the accounting system.
• Filing & Archiving: Maintaining an organised and comprehensive purchase ledger filing system (physical and electronic) for all documentation.
• Month-End Support: Assisting the wider finance team with month-end procedures, including accruals and ledger closings, as required.

Essential Experience:

• Proven, recent experience in a Purchase Ledger/Accounts Payable role.
• Strong proficiency in Microsoft Excel and other MS Office applications.
• Familiarity with standard accounting software
• Excellent written and verbal communication skills for dealing with suppliers and colleagues.
• Highly organised, methodical, and self-disciplined, with a strong ability to manage a busy workload and meet strict deadlines.
• Ability to work independently and as a strong team player.
• Experience with high-volume invoice processing.
• Knowledge of basic double-entry bookkeeping principles.

Hours for this role are 8am-5pm Monday to Friday

Benefits include:

• Weekly pay via Elite
• Holiday pay
• Free parking